Privacy Policy

 Inglis Chartered Accountants Privacy Policy

 

Inglis Chartered Accountants is registered as a data controller with the Information Commissioners Office (ICO), as is required under the Data Protection Act (1998). The new General Data Protection Regulations law (GDPR) now requires us to set out how we store your personal data and what your rights of access to the data are.

Why do we collect and use your information?

Inglis Chartered Accountants collects and uses your personal data in order to carry out the accountancy services it provides. The legal basis for this processing under Article 6 of GDPR is that the processing of personal data is necessary for the production of accounts, self assessment tax returns, VAT returns and payroll services. By instructing us to provide services to you, you consent to us holding and processing your personal data as set out below.

What information do we collect?

The categories of information that Inglis Chartered Accountants collects and holds include the following:

  • Your personal information – eg name and address, date of birth
  • National Insurance and Tax reference numbers
  • Email addresses and company names

How long will we keep your information?

We will keep your information as long as it is required to carry out the services we have agreed with you. After this period your data will be destroyed, subject to Anti Money Laundering legislation that we are required to comply with under the 2017 AML Act.

Will your information be shared?

Information will only be disclosed to third parties where it is necessary to do so in whatever format is considered appropriate by the firm. Your information will not be shared without your permission.

We may also process information about other individuals (eg your spouse) which you provide to us. In providing such information on other individuals you agree that you have obtained those individuals consent to our processing information for the services you instruct us to provide.

How will your information be stored?

We maintain all the information on computers and/or paper files. We confirm that, when storing and processing the data on your behalf, we will comply with the relevant provisions of the Data Protection Act 1998 and the General Data Protection Regulation (GDPR – Regulation (EU) 2016/679). Your personal information is very important to us. We will endeavour to take all due care to protect this information.

What are your rights?

You have the right to:

  • Be told how we use your information
  • Ask to see the information we hold
  • Ask us to change the information if you think it is wrong
  • Ask us to remove information when it’s not needed anymore
  • Ask us to only use your information in certain ways
  • Tell us you don’t want your information to be processed

 

Cookies and tracking

In order to improve the overall experience of visiting our website, we use a server-based log to collect anonymous information about our website visitors. This data is only used to generate statistical charts and will not be used in any other way.

Use of Cookies on our website

Cookies are small text files that are stored on your computer when you visit a website. They are mainly used as a way of improving the website functionalities or to provide more advanced statistical data.

Google Analytics

Our website uses Google Analytics which relies on cookies to generate more advanced visitor charts and data mining reports. Similarly to our server-based logs, Google Analytics collects anonymous information that will not be used to identify our website visitors.

Login system

Our website contains password protected area(s) that require a user to login. This login system offers to remember the user email address if the relevant box is ticked. Ticking the box will create a cookie that will automatically expire after 1 year or if the box is un-ticked on a subsequent visit.

Controlling Cookies

You web browser (the software you use to access our website) should allow you to control the cookies that it stores on your computer. Please refer to the relevant supplier’s website to find out more.

If you feel that this site is not following its stated information policy, you may contact us by phone, email or post.

Changes to this policy

We will post any changes to this policy on our website. Those changes will then apply to any future use by you of our website.

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